KEY NOTE ADDRESS

Friday, March 30, 2007

4:00 PM - 5:00 PM
Keynote Address - Ginger Grant
Tapping the Power of Generational Diversity
Miscommunication, confusion and conflict arise when people of different generations or cultures work together. How then do you optimize team performance? Understanding your own cultural and generational assumptions and communication style is the first step. How do you establish cultural/generational framework by which you can enhance the creative effects of generational diversity? The use of archetypal keys unlocks the door in understanding the differences across generations. www.creativityinbusiness.org

WORKSHOPS

Friday, March 30, 2007

3:00 PM - 4:00 PM
New Colleagues Orientation
An important session for first-timers at Pacific Contact. New delegates at Pacific Contact team up with Debbie Peters (Magnum Opus Management) and Margot Holmes (Caline Artists International) who will share their experiences, give some helpful hints and offer their support so you can get the most out of the conference experience. There will also be a short preview tour of
the contact (tradeshow) room.

Saturday, March 31, 2007

9:00 AM - 10:30 AM
Marketing Workshop
Audience Research In Action
Kelly Hill will present a workshop session on audience research in B.C. - prepared specifically for this conference based on 2005 performing arts attendance data - examining demographic and other factors in arts attendance. Some implications for arts marketing will be discussed.
Kelly Hill is President of Hill Strategies Research, a Canadian company that aims to provide top-quality, highly relevant and insightful research for the arts and culture. Hill Strategies Research publishes the Arts Research Monitor and Statistical Insights on the Arts series and also conducts surveys and commissioned research projects. Prior to founding Hill Strategies Research, Kelly gained a solid knowledge across the art forms as Research Manager at the Ontario Arts Council.
www.hillstrategies.com - www.artsresearchmonitor.com

9:00 AM - 10:30 AM
Programming Workshop
Cultural Collaborations in Programming & Presenting
The whole is much greater than the sum of the parts when one looks at the ways performing arts presenters team up with indigenous first nations and partners in diverse cultural communities to program and present performing arts. Join Fiona Black, Director of Programming, Capilano College Performing Arts Theatre, Terry Costa, Mirateca Arts Management, Barb Wolfe, Performing Arts programmer, Surrey Arts Centre, Nadia Deol, APNA Community Theatre and Ben Nind, Executive Director, Northern Arts and Cultural Centre, Yellowknife, NWT to hear about the synergies, expansion of understanding, opportunities and growth that come from working together.

9:00 AM - 10:30 AM
Touring & Contract Workshop
Deal Or No Deal? The Pitch/The Offer/The Deal. A panel discussion about offers and contracts (including the fine print)
How do you get booked? What are the barriers? How do presenters choose artists? What’s the appropriate etiquette of what to send, how many times to call and how to follow up? From one-person shows to the biggest acts—what do managers want? What do the artists need? How much can presenters handle? What in the front end of a contract / What’s a back end? How can
you be sure what you’ve seen at showcase is what you’ll get for a show? What happens when your gig falls through?
Join Harrison Festival producer Phyllis Stenson, North Peace Cultural Centre manager and programmer Gordon Grant and S.L. Feldman & Associates agent Dwight Ireland as they bring their years of experience, good humour and road stories to what will be a lively discussion about supply and demand.

Sunday, April 1, 2007

10:00 AM - 12:00 PM
Fundraising Workshop
De-Mystifying Grant Writing - Lydia Marston-Blauuw
Using the Province's Community Presenters Assistance Program guidelines and forms as a working example, this hands-on workshop will focus on how to construct clear narrative with basic financials (forms, financial statements etc.) along with the inclusion of statistics and other community information. Get an informed head start on this year's application.
Lydia Marston-Blaauw has over 20 years of experience in Performing Arts Management and has successfully completed 6 major capital projects. She is currently principal of Lydia Marston-Blaauw and Associates, consulting in all areas of performing arts practice and facility management. lydiamb@shaw.ca

10:00 AM - 12:00 PM
Technical Workshop
Backstage Brigade, Behind The Scene & In The Wings
Presented by - CITT/ICT
Steven Goodman, chair of the BC Section and Manager at the Bell Centre will talk tech rider from both sides—what the tour needs to know about the venue and what the venue needs to find out from the tour. Monique Corbeil, national co-ordinator will review hr charts of competencies for stage technicians as well as professional development needs and opportunities for tech staff and demo CITT/ICT on line resource tools. Health & Safety Consultant Marty Clausen will talk about SHAPE and the services they provide to the performing arts community. SHAPE is a not-for-profit association that was established in 1998 as the safety and health association for the performing arts and motion picture industry in British Columbia. SHAPE was created at the request of industry representatives and the Workers’ Compensation Board of British Columbia in recognition of the unique nature of the entertainment industries.

10:00 AM - 12:00 PM
Community Development Workshop
How to Plan For Arts Expansion Activities In Your Community
In February 2006 Hills Strategies Research reported British Columbia home to many of Canada's most artistic small and rural municipalities. A key finding of the report was that there are significant concentrations of artists in small and rural municipalities across the country, demonstrating that the arts contribute to the quality of life and the social and economic vitality of many small and rural communities in Canada. A strong artistic community can lead to "pride of place" and can therefore enhance the whole community's well being. A strong artistic presence can also help to draw new residents to communities, including artists and others who are stimulated, inspired and entertained by the arts. "
Are you prepared for the continued growth and expansion of arts activities and amenities in your community? How can you be a catalyst for growth and change? These questions and other issues and considerations will be explored by an expert panel of individuals who have planned, guided and participated in a variety of processes to enhance arts and culture in community.

Chris Dray, Executive Director Yukon Arts Centre
Kevin Ronaghan, Executive Director, Centre For Sustainability
Andrew Wilhelm-Boyles, Executive Director, Alliance for Arts and Culture
Elizabeth Keurvorst, Manager, Cultural Services, City of Port Moody
Bill Usher, Artist; Director of Development, Kicking Horse Culture, Golden

Monday, April 2, 2007

9:00 AM - 10:30 AM
Marketing Workshop
New Recipe, Old Kitchen - Old Recipe, New Kitchen
There’s a lot of new marketing ideas that are helpful, useful and don’t cost much which presenters are not currently taking advantage. In this workshop, Andrew Kwan will share ideas found from various presenters across the country and also open up the floor to sharing your ideas. Bring in what has been your most successful or frustrating marketing idea for promoting and selling a show. In a fun and open forum, the workshop will explore the good, the bad and truly terrible and look toward some really innovative and effective ideas to take home and try in your next season.
Since 1991, Andrew J. Kwan has developed and cultivated his agency, Andrew Kwan Artists Management Inc. (AKAM) to continue its initial goal—the successful career development of Canadian classical artists both domestically and internationally. AKAM continues to provide management services, tour management and production support for the AKAM artists as well as for a various artists and special projects. In addition to his agency, Mr. Kwan has served as advisor or panellist for arts councils across North America and is currently on faculty at The Glenn Gould School of The Royal Conservatory of Music and the University of Toronto where he lecture on the subjects of Career Management and Communications.

9:00 AM - 10:30 AM
Grantwriting Workshop - Canada Council
Positioning Your Organization/Activities To Obtain Public Funding
This is not a definitive workshop about the inexact science of grant writing. Each organization develops its culture of successful grant writing, based on their successes and failures over the years and obviously the type of activity they are involved in. The objective of this 101 workshop is to help the participants to see a bigger picture and new angles to grant writing, which will aid
them in developing their grant writing culture. The workshop is in two parts, first the general overview, then the focus on touring and presenting.
Roger Gaudet began his career in the theatre as a tour manager for a young audience touring company. From 1993 to 1996, he was the Theatre Officer in the Touring Office of the Canada Council. From 1997 to 2001 he led the development of the Theatre Presenting Program and the Theatre International Program. From 2001 to 2005, he coordinated the Arts Presentation Canada program at the Department of Canadian Heritage before returning to the Canada Council as Head of the Theatre Section in 2005.

9:00 AM - 10:30 AM
Youth Engagement Workshop
GetOut! Push Your Boundaries
GetOut! Push Your Boundaries is a City of Vancouver initiative aimed at enhancing the health, well-being and resilience of youth through active engagement of less-active youth in the arts, culture, sport and physical recreation. In its pilot year, GetOut! developed and/or supported over 70 different projects and programmes involving over 3,500 youth. One of the cornerstones of GetOut! is the direct participation of youth in the initiation, direction, design, implementation and evaluation of programmes and within the organization. Join the GetOut! Ideas Factory (Steven, Juan, Cherryl and some of the GetOut! youth) to learn more about how to engage diverse youth
in your programmes and organizations as audience, participants, artists and decision-makers.
Steven Richard Dang
Steven is Coordinator of the City of Vancouver’s GetOut! Push Your Boundaries youth engagement initiative and consults on a variety of other community development projects. He is a sshrc doctoral scholar at ubc’s School of Community & Regional Planning and a policy researcher at the Centre of expertise on culture and communities— a project of the Creative City Network of Canada and Simon Fraser University. His research focuses on participatory planning, cultural diversification, cultural infrastructure and community cultural development.
Juan Gabriel Solorzano
Juan is Assistant Coordinator of the City of Vancouver’s GetOut! Push Your Boundaries youth engagement initiative. He is also the Coordinator of the Vancouver Park Board’s Arts, Health and Seniors project and works for the Vancouver Park Board in other community development initiatives. Juan has just finished his Master’s at the School of Community & Regional Planning at ubc, where his focus was participatory planning with youth - with a particular interest in the field of arts, health and wellness.
Cherryl Masters
Cherryl Masters is a Cultural Planner with the City of Vancouver in the Office of Cultural Affairs and is a member of the inter-departmental working group which manages the Get Out program. She has been working in the public arts sector for six years (City of Vancouver and BC Arts Council) and worked in the non-profit arts sector previous to that. She has a Bachelor of Fine Arts (studio) and a post-graduate Diploma in Arts Administration.

9:00 AM - 10:30 AM
Funding Information Session - BC Arts Council
The Community Presenters Assistance Program
The objective of this program is to assist BC non-profit arts organizations that present professional Canadian performing arts. This information session will cover guidelines and eligibility criteria; discuss the amount of awards, application form, adjudication process, timelines/deadlines and changes to the program.

MEETINGS

Friday, March 30, 2007

2:00 PM - 4:00 PM
Facility/Theatre Managers Meeting
This peer networking and get-together for theatre and arts facility managers is a regular feature at Pacific Contact. It is an opportunity to update each other on activities, share experiences, ask questions, and talk about trends and issues.

2:00 PM - 4:00 PM
Ticket Sellers/Box Office/FOH and Publicists/Marketing Meeting
A peer networking and get-together for facility support staff.
A great opportunity to share success stories, challenges and tricks of the trade all together and in smaller breakouts.

Saturday, March 31, 2007

8:30 AM - 9:00 AM
Presenters Block Booking Meeting 1
This very short meeting is to give presenters interested in co-ordinating booking a chance to meet each other, hear about general booking interests and to identify any issues and concerns before going into the heart of the conference. The final block-booking meeting to discuss details of interests takes place on Tuesday morning April 3rd.

Sunday, April 1, 2007

9:00 AM - 10:30 AM
BCTC Annual General Meeting & Breakfast
Business of the members of the BC Touring Council will come forward and includes the election of officers to fill vacancies on the Board of Directors.
Special guest, Judi Piggott will be bringing an update on all the new hr products and information from the Cultural Human Resources Council (CHRC) and the Voluntary/NonProfit Sector hr Council that can help you and your organization prepare for and manage its Human Resources more effectively. Judi is the BC representative on the CHRC’s Provincial and Territorial Advisory Committee and works with artists at the Alliance for Arts and Culture and the BC Cultural Sector Development Council.

10:00 AM - 12:00 PM
BCTC Focus Group Meeting
(Repeated on Monday, April 2nd)
On Tuesday, April 3, the Board of BCTC will be reviewing the current strategic plan, and setting further future directions and priorities. This focus group is an opportunity to provide your perspectives regarding the issues of performing arts touring in bc and how bctc can best respond. Gavin Perryman will facilitate the focus group.

Monday, April 2, 2007

9:00 AM - 10:30 AM
BCTC Focus Group Meeting
(Alternate meeting to Sunday, April 1st)
On Tuesday, April 3, the Board of BCTC will be reviewing the current strategic plan, and setting further future directions and priorities. This focus group is an opportunity to provide your perspectives regarding the issues of performing arts touring in B.C. and how BCTC can best respond. Gavin Perryman will facilitate the focus group.

Tuesday, April 3, 2007

9:00 AM - 10:30 AM
Presenters Block Booking Meeting 2
Forms will be handed out to fill in re specific booking interests. General discussion about artists touring, upcoming seasons, series and about co-ordinated booking in general.

NETWORKING

Friday, March 30, 2007

5:00 PM - 6:00 PM
Opening Reception & Welcome (Complimentary)
Meet Agency and Funding Partners
Join colleagues, officers from Funding agencies and Industry Associations who will be on-hand to make your acquaintance. Meet and Mingle. Come put names to faces!
Sponsored by: Caline Artists International

6:00 PM - 7:00 PM
Dinner following the Opening Reception

11:30 PM - 1:00 AM
Hospitality Suite
Late Night at the Hilton

Saturday, March 31, 2007

10:30 AM - 10:45 AM
Networking Coffee Break
Bring your business cards.

10:45 AM - 11:45 AM
Pitch & Perform
In 5 minutes or less artists and agents will pitch projects and/or perform. This session will give an opportunity for contact room delegates who are not showcasing at Pacific Contact this year the short and sweet opportunity to address presenters.

12:00 AM - 1:00 PM
Getting To Know You Lunch
Sit with someone you don't know. Invite someone new to join you and your friends. Mix it up!

6:00 PM - 7:30 PM
Dinner

11:15 PM - 1:00 AM
Hospitality Suite
Late Night at the Hilton
Sponsored by: Ballet Jorgen Canada

Sunday, April 1, 2007

12:00 AM - 1:00 PM
Lunch

6:00 PM - 7:30 PM
BC Touring Council Awards Dinner
Annual Awards to Presenters, Artists & Agents

11:15 PM - 1:00 AM
Hospitality Suite
Late Night at the Hilton
Sponsored by: Clockwork

Monday, April 2, 2007

1:00 PM - 2:00 PM
Complimentary Lunch - Shadbolt Centre For The Arts

7:00 PM - 11:00 PM
BC Touring Council Closing Night Party at The Vancouver Rowing Club
- Buses leave the Hilton Metrotown at 6:45 sharp.
$65.00 (including GST)

The Vancouver Rowing Club (VRC) is not just about rowing. This heritage building was opened in 1911 and still maintains its original character. Nestled in Stanley Park, with an unbeatable view of Coal Harbour, the Vancouver Rowing Club is the perfect location for the BCTC Closing Party. The Harbour Room will be the site for our Harbour Lights Buffet catered by The Butler Did It. The venue has full hardwood floors with a "full" dance feel, balcony/deck access with patio seatings and ome of the most spectacular views in Vancouver.
http://www.vancouverrowingclub.com/7/18/
Put on your dancing shoes and tell us what you want to hear because we're going to top last year's rockin' boat cruise dance with your favorite hits. (see last year's pictures if you don't remember).

11:30 PM - 1:00 AM
Hospitality Suite
Late Night at the Hilton

ABOUT….

Buses
Buses will take delegates to and from showcases and the dinner cruise. Buses leave the conference hotel outside the lobby area. Please check the schedule for exact times.
Please note that buses will leave on time!

Hospitality Suite - Late Night at the Hilton - Penthouse Suite
BCTC is pleased to offer late-night hospitality each evening compliments of the Metrotown Hilton. This is a private suite for delegates of Pacific Contact. BCTC or hotel staff will key delegates to the penthouse. As a courtesy to other hotel guests on this floor, BCTC asks all delegates to be aware to keep voice and noise levels to a minimum as they come and go.
Please note that the Metrotown Hilton is a secure hotel. You will be required to use your room key to access your floor. You cannot access other guest floors.